Filling out the HUD-9991 form is a crucial step for Public Housing Agencies (PHAs) to submit required data to the U.S. Department of Housing and Urban Development (HUD). This form is used to report financial and operational data, which is essential for HUD to evaluate the performance and efficiency of PHAs. However, completing the HUD-9991 form can be a daunting task, especially for those who are new to this process. In this article, we will break down the HUD-9991 form into manageable sections and provide a step-by-step guide on how to complete it accurately.
Step 1: Gather Required Information Before starting to fill out the HUD-9991 form, it's essential to gather all the required information and data. This includes financial statements, operational reports, and other relevant documents. PHAs should ensure that they have all the necessary information readily available to avoid any delays or errors in the submission process.
Some of the key information required for the HUD-9991 form includes:
- Financial data, such as revenues, expenses, and assets
- Operational data, such as the number of units, occupancy rates, and rental income
- Administrative data, such as staffing levels, salaries, and benefits
- Other relevant information, such as program participation and compliance data
Understanding the HUD-9991 Form Structure
The HUD-9991 form is divided into several sections, each with its own set of requirements and instructions. Understanding the form's structure is crucial to ensuring that all required information is provided accurately and completely.
Step 2: Complete Section 1 - Agency Information The first section of the HUD-9991 form requires PHAs to provide agency information, such as their name, address, and contact details. This section also requires PHAs to provide information about their organizational structure, including the number of employees and their job titles.
Some of the key fields in Section 1 include:
- Agency name and address
- Contact details, such as phone numbers and email addresses
- Organizational structure, including the number of employees and their job titles
- Agency's fiscal year and accounting period
Section 1: Agency Information Fields
| Field Name | Description |
|---|---|
| Agency Name | The name of the Public Housing Agency |
| Address | The physical address of the Public Housing Agency |
| Phone Number | The primary phone number of the Public Housing Agency |
| Email Address | The primary email address of the Public Housing Agency |
| Fiscal Year | The fiscal year of the Public Housing Agency |
Step 3: Complete Section 2 - Financial Data The second section of the HUD-9991 form requires PHAs to provide financial data, such as revenues, expenses, and assets. This section also requires PHAs to provide information about their funding sources and expenditures.
Some of the key fields in Section 2 include:
- Revenue data, such as rental income and operating subsidies
- Expense data, such as personnel costs and maintenance expenses
- Asset data, such as cash and investments
- Funding source data, such as federal and state funding
Step 4: Complete Section 3 - Operational Data The third section of the HUD-9991 form requires PHAs to provide operational data, such as the number of units, occupancy rates, and rental income. This section also requires PHAs to provide information about their waiting lists and tenant demographics.
Some of the key fields in Section 3 include:
- Unit data, such as the number of units and unit types
- Occupancy data, such as occupancy rates and vacancy rates
- Rental income data, such as gross rent and net rent
- Waiting list data, such as the number of applicants and waitlist duration
Section 3: Operational Data Fields
| Field Name | Description |
|---|---|
| Number of Units | The total number of units managed by the PHA |
| Occupancy Rate | The percentage of units that are occupied |
| Rental Income | The total rental income received by the PHA |
| Waiting List | The number of applicants on the waiting list |
Step 5: Review and Submit the Form The final step is to review the completed HUD-9991 form for accuracy and completeness. PHAs should ensure that all required fields are filled out correctly and that the form is signed and dated.
Once the form is complete, PHAs can submit it to HUD electronically or by mail. It's essential to follow the submission instructions carefully to avoid any delays or errors in the processing of the form.
We hope this article has provided a helpful guide on how to complete the HUD-9991 form. By following these steps and ensuring that all required information is accurate and complete, PHAs can ensure a smooth and efficient submission process.
Take Action Today!
If you're a PHA looking to submit your HUD-9991 form, we encourage you to take action today. Gather all the required information, complete the form carefully, and review it for accuracy and completeness. Don't hesitate to reach out to HUD or your local housing authority if you have any questions or need assistance.
Share your experiences and tips for completing the HUD-9991 form in the comments section below. Your feedback can help others who are going through the same process.
FAQ Section:
What is the HUD-9991 form used for?
+The HUD-9991 form is used by Public Housing Agencies (PHAs) to submit required data to the U.S. Department of Housing and Urban Development (HUD).
What information is required for the HUD-9991 form?
+The HUD-9991 form requires PHAs to provide financial data, operational data, and administrative data.
How do I submit the HUD-9991 form?
+The HUD-9991 form can be submitted electronically or by mail, following the submission instructions provided by HUD.