Dd Form 2959: Understand The Freedom Of Information Request Form

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The DD Form 2959, also known as the Freedom of Information Request Form, is a crucial document used by individuals and organizations to request access to information from the United States Department of Defense (DoD) and other federal agencies. In this article, we will delve into the world of the DD Form 2959, exploring its significance, purposes, and procedures.

What is the DD Form 2959?

The DD Form 2959 is a standardized form used to submit Freedom of Information Act (FOIA) requests to the DoD and other federal agencies. The form is designed to help requesters provide the necessary information to facilitate the search and retrieval of requested records.

Why is the DD Form 2959 important?

The DD Form 2959 is essential for individuals and organizations seeking access to information from the DoD and other federal agencies. The form ensures that requesters provide sufficient information to enable the agency to locate and retrieve the requested records efficiently.

What is the Freedom of Information Act (FOIA)?

The FOIA is a federal law that requires federal agencies to disclose certain information to the public upon request. The law aims to promote transparency and accountability within the federal government.

How to submit a DD Form 2959

To submit a DD Form 2959, follow these steps:

1. Obtain the form: Download the DD Form 2959 from the DoD's website or obtain a physical copy from a DoD office.
2. Fill out the form: Complete the form by providing your contact information, a clear description of the requested records, and any additional information required by the agency.
3. Submit the form: Send the completed form to the agency's FOIA office via mail, email, or fax.

Components of the DD Form 2959

The DD Form 2959 consists of several sections that require specific information:

1. Requester's information: Provide your name, address, phone number, and email address.
2. Description of records: Clearly describe the records you are requesting, including any relevant keywords, dates, or document numbers.
3. FOIA exemption: Indicate whether you are requesting exemption from search fees or other costs associated with processing your request.
4. Agreement to pay fees: Specify whether you agree to pay fees associated with processing your request.

Processing a DD Form 2959

Once the agency receives your DD Form 2959, it will process your request in accordance with the FOIA. The agency will:

1. Acknowledge receipt: Send a confirmation letter acknowledging receipt of your request.
2. Search for records: Conduct a thorough search for the requested records.
3. Respond to request: Provide a response to your request, which may include:
   • Granting access to the requested records.
   • Denying access to the requested records.
   • Withholding access to certain records due to exemptions or exclusions.

Fees associated with the DD Form 2959

The DoD and other federal agencies may charge fees for processing FOIA requests. These fees may include:

1. Search fees: Charges for searching for and retrieving records.
2. Review fees: Charges for reviewing records to determine whether they can be released.
3. Duplication fees: Charges for copying or reproducing records.

Exemptions and exclusions

The FOIA provides exemptions and exclusions that allow agencies to withhold certain records from disclosure. These exemptions and exclusions include:

1. Classified information: Records containing classified information are exempt from disclosure.
2. National security: Records related to national security are exempt from disclosure.
3. Law enforcement: Records related to law enforcement investigations are exempt from disclosure.

Timeline for processing a DD Form 2959

The DoD and other federal agencies are required to respond to FOIA requests within a specific timeframe:

1. Initial response: Respond to the request within 10 working days.
2. Extension: Notify the requester of any extension or delay in processing the request.
3. Final response: Provide a final response to the request within 20 working days.

Appealing a denied request

If your DD Form 2959 is denied, you can appeal the decision:

1. File an appeal: Submit a written appeal to the agency's FOIA appeal authority.
2. Await a response: Receive a response to your appeal, which may include:
   • Granting access to the requested records.
   • Upholding the denial of access.

Conclusion

The DD Form 2959 is a crucial document for individuals and organizations seeking access to information from the DoD and other federal agencies. By understanding the purposes, procedures, and requirements associated with the form, requesters can navigate the FOIA process efficiently and effectively.

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