5 Essential Facts About Dd Form 1614

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The DD Form 1614, also known as the "Request for Extension of Approval of Information Collection Activities," is a crucial document used by the United States Department of Defense (DoD) to gather and manage information. As a vital tool for the military and defense agencies, understanding the DD Form 1614 is essential for those who work with or within the DoD. In this article, we will delve into five essential facts about the DD Form 1614, its purpose, and its significance.

What is the Purpose of the DD Form 1614?

The primary purpose of the DD Form 1614 is to request an extension of approval for information collection activities that have already been approved by the DoD. This form is used to gather information from various sources, including military personnel, civilians, and contractors, to support the DoD's mission and operations. The form is designed to ensure that the information collected is necessary, relevant, and compliant with federal regulations and laws.

Key Information Collected on the DD Form 1614

The DD Form 1614 collects essential information about the request for extension of approval, including:

• The title and purpose of the information collection
• The type of information being collected
• The respondents who will provide the information
• The estimated burden on respondents
• The frequency of the information collection
• The justification for the extension of approval

Who Uses the DD Form 1614?

The DD Form 1614 is used by various personnel within the DoD, including:

• Military personnel responsible for collecting and managing information
• Civilians who work in the DoD's information management and collection teams
• Contractors who provide services related to information collection and management

Benefits of Using the DD Form 1614

The use of the DD Form 1614 provides several benefits, including:

• Ensures compliance with federal regulations and laws
• Streamlines the process of requesting an extension of approval for information collection activities
• Provides a standardized format for requesting an extension of approval
• Enhances the efficiency and effectiveness of information collection and management

How to Fill Out the DD Form 1614

Filling out the DD Form 1614 requires careful attention to detail and an understanding of the information being requested. Here are some steps to follow:

1. Review the form carefully and ensure that all necessary information is provided.
2. Complete all required fields, including the title and purpose of the information collection, the type of information being collected, and the respondents who will provide the information.
3. Provide a clear and concise justification for the extension of approval.
4. Ensure that the form is signed and dated by the authorized official.

Common Mistakes to Avoid When Filling Out the DD Form 1614

When filling out the DD Form 1614, there are several common mistakes to avoid, including:

• Failure to provide complete and accurate information
• Inadequate justification for the extension of approval
• Failure to sign and date the form
• Incomplete or missing supporting documentation

Consequences of Not Using the DD Form 1614

Failure to use the DD Form 1614 or failure to comply with its requirements can result in several consequences, including:

• Delay or denial of the request for extension of approval
• Non-compliance with federal regulations and laws
• Inefficient and ineffective information collection and management
• Loss of credibility and trust among stakeholders

Best Practices for Using the DD Form 1614

To ensure effective use of the DD Form 1614, follow these best practices:

• Use the latest version of the form
• Provide complete and accurate information
• Ensure that the form is signed and dated by the authorized official
• Keep a copy of the completed form for records

In conclusion, the DD Form 1614 is a critical tool for the DoD's information collection and management activities. By understanding its purpose, benefits, and requirements, personnel can ensure effective use of the form and avoid common mistakes. We invite you to share your thoughts and experiences with the DD Form 1614 in the comments section below.