5 Ways To Respond To We Are Actively Reviewing Your Form

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Understanding the "We Are Actively Reviewing Your Form" Response

When you've submitted a form, whether it's for a job application, a scholarship, or any other opportunity, receiving a response that says "We are actively reviewing your form" can be both encouraging and frustrating. On one hand, it means that your application has been received and is being considered. On the other hand, it doesn't provide any clear indication of when you might hear back or what the outcome might be.

In this situation, it's natural to feel a bit uncertain about how to proceed. Should you follow up, and if so, how often? Should you send additional information, or is that seen as overly aggressive? To help guide you through this limbo, here are five ways to respond to the "We are actively reviewing your form" message, tailored to different contexts and goals.

1. Acknowledge and Wait

The simplest and often the best approach is to acknowledge the message and wait patiently. This shows that you've received the update and are willing to give the reviewers the time they need. A response might look like this:

"Dear [Reviewer's Name],

Thank you for letting me know that my form is under active review. I appreciate your time and consideration, and I look forward to hearing from you soon.

Best regards, [Your Name]"

This approach is particularly suitable if the initial response already provides a timeline for when a decision might be made. It's also the safest option if you're unsure about the appropriate next steps.

Understanding the Review Process

The review process can be lengthy and involves several stages. From initial screening to final decision-making, each step requires careful evaluation. Understanding this process can help you better navigate the waiting period.

2. Politely Inquire About the Timeline

If the initial response doesn't provide a timeline for when a decision might be made, or if you've been waiting for an extended period, it might be reasonable to politely inquire about the expected timeline. This shows that you're still interested in the opportunity and helps you plan. A possible email could be:

"Dear [Reviewer's Name],

I hope this email finds you well. I'm writing to express my continued interest in [Opportunity Name] and to inquire about the expected timeline for the review process. If there's any additional information I can provide to support my application, please let me know.

Thank you for your time, and I look forward to hearing from you.

Best regards, [Your Name]"

Be cautious not to come across as pushy or impatient. This approach should be used sparingly and only after a reasonable amount of time has passed since your initial application.

Preparation is Key

While waiting for a decision, it's a good idea to continue preparing for the next steps. Whether it's researching the company further, practicing interview skills, or building on your skills and qualifications, staying proactive can make a big difference.

3. Offer Additional Information

If you believe there's additional information that could strengthen your application and it wasn't possible to include it in the initial form, you might consider offering to provide it. This could be relevant if new developments have occurred since your application that align with the requirements or goals of the opportunity. An email might look like this:

"Dear [Reviewer's Name],

I hope this message finds you well. Since submitting my application for [Opportunity Name], I've had the opportunity to [briefly mention the new development, e.g., complete a relevant course, gain new experience, etc.]. I believe this new information could further support my application, and I'd be happy to share it with you.

Please let me know if this is something you'd like me to proceed with.

Thank you for your consideration.

Best regards, [Your Name]"

However, be cautious not to overdo it. You don't want to bombard the reviewers with too much information that isn't directly relevant to the opportunity.

Maintaining Professionalism

Throughout the application and review process, maintaining a professional demeanor is crucial. Your responses should always be polite, respectful, and professional, regardless of the outcome.

4. Reiterate Your Interest

Simply reiterating your interest in the opportunity can sometimes be enough to keep you on the radar of the reviewers. This approach is particularly effective if there's been a significant lapse in communication or if you've received a generic update without much detail. An example message could be:

"Dear [Reviewer's Name],

I wanted to take a moment to reiterate my strong interest in [Opportunity Name]. Since my initial application, I've only become more convinced that this is the right fit for me, and I'm eager to contribute [mention something specific you can bring to the role or opportunity].

Thank you for your time and consideration.

Best regards, [Your Name]"

This approach is straightforward and leaves a positive impression, showing that you're proactive and genuinely interested.

Following Up

Following up on your application can be a delicate matter. It's about finding the right balance between showing interest and being overly aggressive.

5. Consider a Phone Call (If Appropriate)

For some opportunities, especially those with a more personal or direct application process, a phone call might be an appropriate way to follow up. This can provide a more immediate and interactive way to inquire about the status of your application and express your continued interest. However, this should be done with caution and ideally after an email or message has been sent and acknowledged.

"Hi [Reviewer's Name], this is [Your Name] calling about my application for [Opportunity Name]. I wanted to follow up on the email I sent last week and express my continued interest in the opportunity. Could you give me an update on the review process?"

This approach should be used sparingly and only when you're confident it will be well-received. Some organizations or individuals might prefer email communications, so it's essential to respect their preference.

Closing Thoughts

Receiving a "We are actively reviewing your form" response is just one step in the application process. How you respond to this message can make a difference in how your application is perceived. By choosing the right approach, you can show your continued interest, inquire about the timeline, offer additional information, reiterate your interest, or even make a follow-up call if appropriate.

Each situation is unique, and what works for one opportunity might not work for another. The key is to be professional, polite, and considerate in your approach. Whether you're waiting to hear back about a job, a scholarship, or another opportunity, maintaining a positive and proactive stance can help you navigate the waiting period more effectively.