5 Tips To Fill Out Ps Form 8190 Correctly

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If you're a mailer, printer, or supplier, you're likely familiar with the importance of filling out PS Form 8190 correctly. This form is used by the United States Postal Service (USPS) to track and verify mailpiece quality and postage payments. In this article, we'll provide you with 5 tips to help you fill out PS Form 8190 correctly and avoid any potential issues.

Understanding PS Form 8190

Before we dive into the tips, let's take a brief look at what PS Form 8190 is and why it's essential. PS Form 8190 is a critical document that helps the USPS ensure that mailpieces are prepared and sent correctly. It's used to track and verify the following information:

• Mailpiece characteristics (e.g., weight, size, and shape)
• Postage payments and calculations
• Mailpiece handling and processing
• Any special services or endorsements

Tip 1: Review the Form Carefully

Before filling out PS Form 8190, take a moment to review it carefully. Familiarize yourself with the layout, the information required, and the instructions provided. This will help you understand what's expected and ensure that you fill out the form correctly.

Key Sections to Review

• Section 1: Mailpiece Information
• Section 2: Postage Payment and Calculation
• Section 3: Mailpiece Handling and Processing
• Section 4: Special Services and Endorsements

Tip 2: Use the Correct Mailpiece Characteristics

When filling out Section 1 of PS Form 8190, it's essential to use the correct mailpiece characteristics. This includes:

• Weight (in pounds and ounces)
• Size (in inches)
• Shape (e.g., letter, flat, parcel)
• Type (e.g., First-Class, Priority, Standard)

Common Mistakes to Avoid

• Rounding weights or sizes to the nearest whole number (instead of using the exact measurement)
• Using incorrect units of measurement (e.g., using grams instead of pounds and ounces)
• Failing to specify the mailpiece shape or type

Tip 3: Calculate Postage Correctly

When filling out Section 2 of PS Form 8190, you'll need to calculate the postage payment correctly. This includes:

• Determining the correct postage rate (based on the mailpiece characteristics and destination)
• Calculating the total postage due
• Applying any applicable discounts or surcharges

Tools to Help with Postage Calculations

• USPS postage calculators (available online or through USPS software)
• Postage rate charts and tables
• Automated postage meters or software

Tip 4: Verify Mailpiece Handling and Processing

When filling out Section 3 of PS Form 8190, you'll need to verify the mailpiece handling and processing. This includes:

• Specifying the handling and processing instructions (e.g., sorting, bundling, or containerization)
• Identifying any special handling requirements (e.g., fragile or hazardous materials)

Common Mistakes to Avoid

• Failing to specify handling and processing instructions
• Not identifying special handling requirements
• Using incorrect handling and processing codes

Tip 5: Review and Sign the Form

Finally, before submitting PS Form 8190, take a moment to review it carefully and sign it. This ensures that you're taking responsibility for the accuracy of the information provided.

Best Practices for Reviewing and Signing the Form

• Double-check all information for accuracy and completeness
• Ensure that all required fields are filled out correctly
• Sign the form in the designated area

By following these 5 tips, you can ensure that you fill out PS Form 8190 correctly and avoid any potential issues. Remember to review the form carefully, use the correct mailpiece characteristics, calculate postage correctly, verify mailpiece handling and processing, and review and sign the form.