5 Ways To Fill Out Dd Form 1797 Correctly

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Filling out a DD Form 1797, also known as the "Personal Property Record," can be a daunting task for many military personnel and civilians who are required to complete it. The form is used to record and track personal property that is stored or shipped through the Defense Transportation System. Properly filling out the form is crucial to ensure that your belongings are accurately accounted for and handled during transportation or storage. In this article, we will provide you with a step-by-step guide on how to fill out a DD Form 1797 correctly.

Understanding the DD Form 1797

Before we dive into the step-by-step guide, it's essential to understand the purpose and layout of the DD Form 1797. The form is divided into several sections, each requiring specific information about the personal property being recorded.

Section 1: Shipper's Information

This section requires the shipper's name, rank, and contact information. Make sure to fill in your correct name, rank, and contact details, including your email address and phone number.

5 Ways to Fill Out DD Form 1797 Correctly

Here are the 5 ways to fill out a DD Form 1797 correctly:

1. Accurate Description of Property

Provide a detailed and accurate description of the property being recorded. This includes the type of item, its condition, and any notable features. For example, if you're recording a piece of furniture, describe its type, color, and any distinguishing marks.

• Use specific keywords to describe the property, such as "sofa," "bed frame," or "dining table."
• Include the property's condition, such as "new," "used," or "damaged."
• Note any notable features, such as " queen-sized bed" or " oak wood table."

2. Correct Weight and Dimensions

Accurately record the weight and dimensions of the property. This information is crucial for transportation and storage purposes.

• Use a reliable scale to weigh the property.
• Measure the property's dimensions, including its length, width, and height.
• Record the measurements in the correct units, such as pounds for weight and inches for dimensions.

Weight and Dimension Requirements

• Weight: Record the weight of the property in pounds, including any packaging or containers.
• Dimensions: Record the dimensions of the property in inches, including its length, width, and height.

3. Properly Identify the Property's Condition

Accurately identify the property's condition, including any damage or defects.

• Use the following codes to describe the property's condition:
  • "N" for new
  • "U" for used
  • "D" for damaged
  • "R" for repaired
• Provide a detailed description of any damage or defects.

Property Condition Codes

4. Attach Required Documentation

Attach any required documentation, such as receipts or appraisals, to the DD Form 1797.

• Make sure to attach the correct documentation, as required by the Defense Transportation System.
• Ensure that the documentation is complete and accurate.

Required Documentation

• Receipts for purchased property
• Appraisals for high-value or unique property
• Any other documentation required by the Defense Transportation System

5. Review and Verify the Form

Review and verify the DD Form 1797 for accuracy and completeness.

• Double-check the form for any errors or omissions.
• Ensure that all required sections are complete.
• Verify that the form is signed and dated correctly.

Review and Verification Checklist

• Review the form for errors or omissions.
• Ensure that all required sections are complete.
• Verify that the form is signed and dated correctly.

By following these 5 steps, you can ensure that your DD Form 1797 is filled out correctly and accurately. Remember to take your time and review the form carefully to avoid any errors or omissions.

If you have any questions or concerns about filling out a DD Form 1797, feel free to comment below. We'll be happy to help.