5 Steps To Fill Out Dd Form 1694 Correctly

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Filling out the DD Form 1694, also known as the "Inventory Control and Verification Worksheet," is a crucial process for the Department of Defense (DoD) and its contractors. This form is used to record and verify the receipt, storage, and disposal of government property, including equipment, materials, and supplies. In this article, we will provide a step-by-step guide on how to fill out the DD Form 1694 correctly, ensuring that you comply with the regulatory requirements and maintain accurate records.

Step 1: Gather Required Information and Documents

Before filling out the DD Form 1694, you need to gather the necessary information and documents. These include:

• The Government Property Administrator's (GPA) instructions and guidelines
• The contract or agreement that governs the use of government property
• The itemized list of government property, including serial numbers, descriptions, and quantities
• The storage location and condition of the property
• The disposal plan for excess or surplus property

It is essential to review the contract and GPA instructions to understand the specific requirements and procedures for completing the DD Form 1694.

Section 1: Property Identification

In this section, you will enter the property identification information, including:

• Property Type (e.g., equipment, material, supply)
• Item Description
• Serial Number (if applicable)
• National Stock Number (NSN) or other identification numbers
• Quantity

Ensure that you accurately identify the property and provide the required information to facilitate easy tracking and verification.

Step 2: Record Receipt and Storage Information

In this section, you will record the receipt and storage information for the government property, including:

• Date Received
• Storage Location
• Condition of Property (e.g., new, used, damaged)
• Custodian's Signature and Date

It is crucial to accurately record the receipt and storage information to ensure accountability and facilitate future verifications.

Section 2: Receipt and Storage

• Record the date the property was received and the storage location
• Describe the condition of the property and provide any additional comments or remarks

Ensure that you maintain accurate records and update the form as necessary to reflect changes in storage locations or property condition.

Step 3: Verify and Update Property Records

Regular verification and updates of property records are essential to ensure accuracy and accountability. In this section, you will:

• Verify the property against the itemized list and contract requirements
• Update the records to reflect changes in property condition, storage location, or quantity

It is vital to conduct regular inventories and verify the property records to ensure compliance with regulatory requirements.

Section 3: Verification and Update

• Verify the property against the itemized list and contract requirements
• Update the records to reflect changes in property condition, storage location, or quantity

Ensure that you maintain accurate and up-to-date records to facilitate future verifications and audits.

Step 4: Dispose of Excess or Surplus Property

When disposing of excess or surplus property, you must follow the guidelines and procedures outlined in the contract and GPA instructions. In this section, you will:

• Identify the property to be disposed of
• Determine the disposal method (e.g., sale, donation, destruction)
• Record the disposal date and method

It is essential to follow the regulatory requirements and guidelines for disposing of excess or surplus property to ensure compliance and minimize potential liabilities.

Section 4: Disposal

• Identify the property to be disposed of
• Determine the disposal method (e.g., sale, donation, destruction)
• Record the disposal date and method

Ensure that you maintain accurate records of the disposal process to facilitate future verifications and audits.

Step 5: Review and Sign the Form

Finally, review the completed form to ensure accuracy and completeness. Sign and date the form, and obtain the required signatures and approvals from authorized personnel.

It is essential to review the form carefully to ensure that all information is accurate and complete, and that all regulatory requirements are met.

Section 5: Certification

• Review the completed form to ensure accuracy and completeness
• Sign and date the form
• Obtain the required signatures and approvals from authorized personnel

Ensure that you maintain accurate records and follow the regulatory requirements to facilitate future verifications and audits.

By following these steps and completing the DD Form 1694 accurately and thoroughly, you can ensure compliance with regulatory requirements and maintain accurate records of government property. Remember to review and update the form regularly to reflect changes in property condition, storage location, or quantity.

We hope this article has provided you with a comprehensive guide on how to fill out the DD Form 1694 correctly. If you have any questions or concerns, please feel free to comment below.