Filling out forms can be a daunting task, especially when it comes to military and government documents. The DD Form 1351-2 is one such document that requires attention to detail and accuracy. In this article, we will guide you through the process of filling out the DD Form 1351-2 correctly, highlighting the importance of each section and providing tips to avoid common mistakes.
What is the DD Form 1351-2?
The DD Form 1351-2, also known as the Travel Voucher or Subvoucher, is a document used by the US Department of Defense (DoD) to process travel claims for military personnel, civilians, and contractors. The form is used to claim reimbursement for official travel expenses, including transportation, lodging, and meal allowances.
Understanding the DD Form 1351-2 Sections
The DD Form 1351-2 is divided into several sections, each requiring specific information. Let's break down the sections and provide tips on how to fill them out correctly:
Section 1: Traveler Information
- Provide your full name, grade, and Social Security number.
- Ensure your name matches the one on your military identification card or passport.
- Double-check your Social Security number for accuracy.
Section 2: Travel Authorization
- Enter the travel order number and date of the order.
- Verify that the travel order is still valid and has not been canceled.
- Attach a copy of the travel order to the voucher.
Section 3: Travel Dates and Destinations
- List the travel dates, destinations, and mode of transportation.
- Ensure the dates and destinations match the travel order.
- Be specific when describing the mode of transportation (e.g., commercial air, rental car, etc.).
Section 4: Expenses
- Itemize all expenses, including transportation, lodging, meals, and miscellaneous costs.
- Attach receipts for all expenses, except for meal allowances.
- Use the correct expense codes and follow the Defense Travel System (DTS) guidelines.
Section 5: Certifications
- Sign and date the voucher, certifying that the expenses are accurate and authorized.
- Ensure your supervisor or authorizing official signs and dates the voucher.
- Retain a copy of the voucher for your records.
Tips for Filling Out the DD Form 1351-2
- Use black ink and write legibly.
- Ensure all sections are complete and accurate.
- Attach supporting documentation, such as receipts and travel orders.
- Follow DTS guidelines and regulations.
- Review and edit the voucher carefully before submission.
Common Mistakes to Avoid
- Incomplete or missing information.
- Incorrect or invalid expense codes.
- Missing or unsigned certifications.
- Failure to attach supporting documentation.
- Submitting the voucher late or after the deadline.
Conclusion
Filling out the DD Form 1351-2 correctly is crucial for timely and accurate reimbursement of travel expenses. By understanding the sections, following the tips, and avoiding common mistakes, you can ensure a smooth and successful travel voucher submission process. Take the time to review and edit your voucher carefully, and don't hesitate to seek assistance if needed.
Share Your Experience
Have you encountered any challenges or difficulties while filling out the DD Form 1351-2? Share your experiences and tips in the comments below. Your input can help others navigate the process more efficiently.
Additional Resources
For more information on the DD Form 1351-2 and Defense Travel System, visit the official DoD website or consult with your supervisor or travel administrator.
What is the purpose of the DD Form 1351-2?
+The DD Form 1351-2 is used to process travel claims for military personnel, civilians, and contractors, and to claim reimbursement for official travel expenses.
What sections are included in the DD Form 1351-2?
+The DD Form 1351-2 includes sections for traveler information, travel authorization, travel dates and destinations, expenses, and certifications.
What are some common mistakes to avoid when filling out the DD Form 1351-2?
+Common mistakes include incomplete or missing information, incorrect or invalid expense codes, missing or unsigned certifications, failure to attach supporting documentation, and submitting the voucher late or after the deadline.