5 Ways To Fill Out Wi Form 1-Es Correctly

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The Wisconsin Department of Workforce Development's Form 1-ES, also known as the Report of New Hires, is a crucial document for employers to submit to the state. The form serves as a record of new hires, including employees and independent contractors, and helps the state to detect and prevent unemployment insurance overpayments. In this article, we will guide you through the process of filling out the WI Form 1-ES correctly, ensuring compliance with state regulations.

Understanding the Purpose of WI Form 1-ES

Before we dive into the steps of filling out the form, it's essential to understand its purpose. The WI Form 1-ES is used to report new hires to the state, which helps to:

• Verify the identity and employment status of new hires
• Detect and prevent unemployment insurance overpayments
• Assist in the administration of the Wisconsin Works (W-2) program
• Support the National Directory of New Hires (NDNH)

Why Accuracy Matters

Accurate completion of the WI Form 1-ES is crucial to avoid delays, penalties, and potential audits. Inaccurate or incomplete information can lead to:

• Delays in processing new hire reports
• Incorrect assignment of unemployment insurance benefits
• Potential audits and fines

Step 1: Gather Required Information

To fill out the WI Form 1-ES correctly, you'll need to gather the following information:

• Employee's name and social security number
• Employee's date of birth and hire date
• Employer's name, address, and Federal Employer Identification Number (FEIN)
• Employee's job title and work location

Step 2: Complete Section 1 - Employer Information

Section 1 of the WI Form 1-ES requires employer information. Make sure to:

• Enter the employer's name, address, and FEIN
• Include the employer's contact information, such as phone number and email

Section 1 Example:

• Employer Name: XYZ Corporation
• Address: 123 Main St, Anytown, WI 12345
• FEIN: 12-345678901
• Phone Number: 555-555-5555
• Email:

Step 3: Complete Section 2 - Employee Information

Section 2 requires employee information. Ensure you:

• Enter the employee's name, social security number, and date of birth
• Include the employee's job title and work location
• Provide the employee's hire date and anticipated termination date (if applicable)

Section 2 Example:

• Employee Name: John Doe
• Social Security Number: 123-45-6789
• Date of Birth: 02/12/1990
• Job Title: Marketing Manager
• Work Location: 123 Main St, Anytown, WI 12345
• Hire Date: 03/01/2023
• Anticipated Termination Date: N/A

Step 4: Complete Section 3 - Additional Information

Section 3 requires additional information, such as:

• Employee's previous employer information (if applicable)
• Employee's work schedule and compensation information
• Employer's certification of the new hire report

Section 3 Example:

• Previous Employer: ABC Corporation
• Previous Employer Address: 456 Elm St, Anytown, WI 12345
• Work Schedule: Full-time, 40 hours/week
• Compensation: $50,000/year
• Employer Certification: I certify that the information provided is accurate and complete.

Step 5: Review and Submit the Form

Carefully review the completed WI Form 1-ES for accuracy and completeness. Make sure to:

• Verify the employer's and employee's information
• Ensure all required fields are filled out
• Sign and date the form

Submit the completed form to the Wisconsin Department of Workforce Development within the required timeframe (usually 20 days after the employee's hire date).

Conclusion

Filling out the WI Form 1-ES correctly is crucial for employers to comply with state regulations. By following these steps and providing accurate information, you can ensure a smooth reporting process and avoid potential issues. Remember to review and submit the form within the required timeframe to maintain compliance.

We encourage you to share your experiences or ask questions about filling out the WI Form 1-ES in the comments section below.