Florida Dh 680 Form: Guide To Reporting Requirements

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In the state of Florida, employers are required to report newly hired employees to the Florida Department of Revenue within a specified timeframe. This reporting requirement is crucial for the state's efforts to collect child support and other family support obligations. The Florida DH 680 form is the document used to fulfill this reporting requirement. In this article, we will delve into the intricacies of the Florida DH 680 form and provide a comprehensive guide to its reporting requirements.

What is the Florida DH 680 Form?

The Florida DH 680 form, also known as the Report of New Employee(s), is a document that employers in Florida must submit to the Florida Department of Revenue. This form contains essential information about new hires, which the state uses to verify employment and enforce child support orders.

Why is Reporting Required?

The primary purpose of reporting new hires is to enable the state to identify individuals who owe child support or other family support obligations. By reporting new employees, employers help the state to:

• Verify employment and income information
• Enforce child support orders
• Collect unpaid child support and other family support obligations
• Provide important information for Medicaid, food stamps, and other government programs

Who Must Report?

All employers in Florida are required to report new hires to the Florida Department of Revenue. This includes:

• Private sector employers
• Public sector employers
• Non-profit organizations
• Government agencies
• All other employers who hire employees in Florida

What Information Must Be Reported?

Employers must provide the following information for each new hire:

• Employee's name
• Employee's social security number
• Employee's date of birth
• Employee's date of hire
• Employee's address
• Employer's name
• Employer's federal employer identification number (FEIN)
• Employer's address

How to Report New Hires

Employers can report new hires using one of the following methods:

• Online reporting through the Florida Department of Revenue's website
• Electronic reporting through a third-party service provider
• Mail or fax reporting using the DH 680 form

Reporting Deadlines

Employers must report new hires within 20 days of the employee's start date. For example, if an employee starts work on January 1st, the employer must report the new hire by January 21st.

Consequences of Failure to Report

Employers who fail to report new hires or report them late may be subject to penalties and fines. The Florida Department of Revenue may impose the following penalties:

• $25 per employee for failure to report or late reporting
• $50 per employee for intentional failure to report or intentional late reporting

Best Practices for Compliance

To ensure compliance with Florida's new hire reporting requirements, employers should:

• Develop a process for reporting new hires within the required timeframe
• Verify employee information to ensure accuracy
• Use the DH 680 form or an approved electronic reporting method
• Keep records of reported new hires for at least three years

Conclusion and Next Steps

In conclusion, the Florida DH 680 form is a crucial document for employers in Florida to report new hires to the state. By understanding the reporting requirements and following the guidelines outlined in this article, employers can ensure compliance with Florida's new hire reporting laws. If you have any questions or concerns about reporting new hires, consult with your HR representative or contact the Florida Department of Revenue.

We encourage you to share your thoughts and experiences with reporting new hires in the comments section below. Additionally, if you found this article informative, please share it with your colleagues and friends who may benefit from this information.