Dd Form 1351-5: Travel Voucher Guide For Military Personnel

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Traveling for military purposes can be a complex process, especially when it comes to filing for reimbursement. The DD Form 1351-5, also known as the Travel Voucher, is a crucial document that helps military personnel claim their travel expenses. In this article, we will delve into the world of DD Form 1351-5, providing a comprehensive guide on how to fill it out, what to include, and what to expect during the reimbursement process.

Why is the DD Form 1351-5 important?

The DD Form 1351-5 is a standardized form used by the US Department of Defense (DoD) to process travel vouchers for military personnel. Its primary purpose is to facilitate the reimbursement of travel expenses incurred while on official business. The form ensures that all necessary information is captured, making it easier for the Defense Travel System (DTS) to process the voucher and reimburse the traveler.

Who is eligible to use the DD Form 1351-5?

The DD Form 1351-5 is used by military personnel, including active duty, reserve, and National Guard members, as well as civilian employees of the DoD. It is also used by contractors and other individuals who are authorized to travel on official business.

How to fill out the DD Form 1351-5

Filling out the DD Form 1351-5 requires attention to detail and accuracy. Here's a step-by-step guide to help you navigate the process:

Section 1: Traveler Information

• Name: Enter your full name as it appears on your military ID card.
• Grade/Rank: Enter your current grade or rank.
• Social Security Number: Enter your Social Security number.
• Unit/ Organization: Enter your unit or organization name.

Section 2: Travel Information

• Travel Order Number: Enter the travel order number, if applicable.
• Travel Dates: Enter the start and end dates of your travel.
• Destination: Enter the destination(s) of your travel.
• Mode of Transportation: Select the mode of transportation used (e.g., air, car, train).

Section 3: Expenses

• List of Expenses: Itemize your expenses, including:
  • Transportation costs (e.g., airfare, rental car)
  • Lodging costs (e.g., hotel, motel)
  • Meal expenses (e.g., per diem, actual expenses)
  • Other expenses (e.g., taxis, tips)

Section 4: Receipts and Supporting Documents

• Attach receipts and supporting documents: Include receipts, invoices, and other supporting documents for all expenses listed.

Section 5: Certification

• Certification: Sign and date the form, certifying that the expenses listed are accurate and were incurred while on official business.

Tips and best practices

• Keep receipts and supporting documents: Ensure you keep all receipts and supporting documents for at least one year in case of an audit.
• Use the Defense Travel System (DTS): The DTS is a web-based system that helps you manage your travel vouchers and expenses.
• Submit your voucher promptly: Submit your voucher within 5-10 working days of completing your travel to ensure timely reimbursement.

Common mistakes to avoid

• Inaccurate or incomplete information: Ensure that all information is accurate and complete to avoid delays or rejection of your voucher.
• Missing receipts or supporting documents: Include all necessary receipts and supporting documents to substantiate your expenses.
• Late submission: Submit your voucher promptly to avoid delays in reimbursement.

Reimbursement process

Once you submit your DD Form 1351-5, the reimbursement process typically takes 2-4 weeks. Here's an overview of the process:

1. Review and verification: The voucher is reviewed and verified by the Defense Finance and Accounting Service (DFAS) or the military finance office.
2. Processing: The voucher is processed, and reimbursement is issued via direct deposit or check.
3. Notification: You will receive notification of the reimbursement via email or mail.

Conclusion

The DD Form 1351-5 is a critical document for military personnel to claim their travel expenses. By following the guidelines outlined in this article, you can ensure that your voucher is accurate, complete, and processed efficiently. Remember to keep receipts and supporting documents, use the Defense Travel System (DTS), and submit your voucher promptly to avoid delays.

We want to hear from you!

Have you ever had issues with the DD Form 1351-5 or the reimbursement process? Share your experiences and tips in the comments below.