The DD Form 1149, also known as the Requisition and Invoice/Shipping Document, is a crucial document used by the US Department of Defense (DoD) and other government agencies for procurement and shipping purposes. Filling out this form correctly is essential to ensure timely and accurate delivery of goods and services. In this article, we will provide you with a comprehensive guide on how to fill out the DD Form 1149 correctly, highlighting the key sections and fields that require attention.
Understanding the Importance of Accurate DD Form 1149 Completion
The DD Form 1149 serves as a multi-purpose document, facilitating the requisition, invoicing, and shipping of goods and services. Its accuracy is crucial for various stakeholders, including suppliers, contractors, and government agencies. Inaccurate or incomplete information can lead to delays, misunderstandings, and potential financial losses. Therefore, it is essential to understand the form's structure and requirements to ensure accurate completion.
Section 1: Requisition Information
The first section of the DD Form 1149 requires the following information:
- Requisition Number: Enter the unique requisition number assigned by the requesting activity.
- Date: Enter the date the requisition was created.
- Requisitioner's Name and Address: Provide the name and address of the person or organization making the requisition.
- Item Description: Clearly describe the items or services being requested, including any relevant specifications or requirements.
Section 2: Supplier Information
Section 2: Supplier Information
This section requires the following information:
- Supplier's Name and Address: Provide the name and address of the supplier or contractor.
- Contract Number: Enter the contract number, if applicable.
- Federal Taxpayer Identification Number (TIN): Enter the supplier's TIN, if applicable.
Section 3: Item Description and Quantity
Section 3: Item Description and Quantity
This section requires the following information:
- Item Description: Repeat the item description from Section 1.
- Quantity: Enter the quantity of each item being requested.
- Unit Price: Enter the unit price for each item, if applicable.
Section 4: Shipping Information
Section 4: Shipping Information
This section requires the following information:
- Shipping Address: Provide the shipping address, including any relevant handling instructions.
- Shipping Method: Enter the shipping method, such as UPS, FedEx, or USPS.
- Estimated Shipping Date: Enter the estimated shipping date.
Section 5: Invoice Information
Section 5: Invoice Information
This section requires the following information:
- Invoice Number: Enter the invoice number, if applicable.
- Invoice Date: Enter the invoice date, if applicable.
- Payment Terms: Enter the payment terms, such as net 30 days.
Additional Tips and Reminders
- Ensure all sections are completed accurately and thoroughly.
- Use clear and concise language throughout the form.
- Verify the accuracy of the information before submitting the form.
- Keep a copy of the completed form for your records.
By following these steps and guidelines, you can ensure accurate completion of the DD Form 1149, facilitating smooth procurement and shipping processes.
Take Action and Share Your Thoughts
We hope this comprehensive guide has been helpful in understanding how to fill out the DD Form 1149 correctly. Share your thoughts and experiences in the comments section below. If you have any questions or need further clarification, please don't hesitate to ask.
What is the purpose of the DD Form 1149?
+The DD Form 1149 is used for requisition, invoicing, and shipping purposes by the US Department of Defense (DoD) and other government agencies.
Who is responsible for completing the DD Form 1149?
+The DD Form 1149 is typically completed by the supplier or contractor, but may also be completed by the requesting activity or other authorized personnel.
What happens if the DD Form 1149 is completed inaccurately?
+Inaccurate or incomplete information on the DD Form 1149 can lead to delays, misunderstandings, and potential financial losses.