Completing the DA Form 5841, also known as the Request and Authorization for TDY (Temporary Duty) Travel, is a crucial task for military personnel and civilians working with the US Army. This form serves as a request for temporary duty travel and authorization for reimbursement of expenses incurred during the trip. Filling out the form accurately is essential to ensure smooth processing and avoid delays. Here are 5 ways to fill out the DA Form 5841 correctly:
Understanding the DA Form 5841
Before we dive into the step-by-step guide, it's essential to understand the purpose and structure of the DA Form 5841. The form is divided into several sections, each requiring specific information. The form is used to request temporary duty travel, which includes travel for official business, training, or other authorized purposes.
Section I: Request for TDY Travel
The first section of the DA Form 5841 requires you to provide basic information about your temporary duty travel request. This includes:
- Your name and grade
- Your unit and organization
- The purpose of the trip
- The dates of travel
- The destination(s)
When filling out this section, ensure you provide accurate and complete information. Use the correct format for dates (DD MMM YYYY) and spell out the destination(s) in full.
Step 1: Gather Required Information and Documents
Before filling out the DA Form 5841, gather all required information and documents. This includes:
- Your orders or authorization for temporary duty travel
- Your itinerary, including flight information and hotel reservations
- Your estimated expenses, including transportation, lodging, and meals
- Any supporting documentation, such as receipts or invoices
Having all the necessary information and documents will make it easier to fill out the form accurately and avoid mistakes.
Section II: Authorization for TDY Travel
The second section of the DA Form 5841 requires your supervisor or authorizing official to provide authorization for your temporary duty travel. This includes:
- Their signature and date
- The authorized dates of travel
- The authorized mode of transportation
When filling out this section, ensure you obtain the required signature and date from your supervisor or authorizing official. Use the correct format for dates (DD MMM YYYY) and spell out the authorized mode of transportation in full.
Step 2: Complete Section III: Travel Expenses
The third section of the DA Form 5841 requires you to provide an estimate of your travel expenses. This includes:
- Transportation expenses, including flights, rental cars, and fuel
- Lodging expenses, including hotel reservations and meals
- Other expenses, including miscellaneous costs and tips
When filling out this section, ensure you provide accurate and realistic estimates of your travel expenses. Use the correct format for currency (USD) and round numbers to the nearest dollar.
Section IV: Reimbursement Information
The fourth section of the DA Form 5841 requires you to provide information about your reimbursement preferences. This includes:
- Your payment method, including direct deposit or check
- Your reimbursement address, including your mailing address or email address
When filling out this section, ensure you provide accurate and complete information. Use the correct format for addresses (Street Address, City, State, ZIP Code) and email addresses.
Step 3: Review and Sign the Form
Once you have completed all sections of the DA Form 5841, review the form carefully to ensure accuracy and completeness. Sign the form in the designated area, using your full name and date.
Section V: Certification
The fifth section of the DA Form 5841 requires you to certify that the information provided is accurate and complete. This includes:
- Your signature and date
- A statement certifying the accuracy and completeness of the information
When filling out this section, ensure you provide a clear and legible signature, using your full name and date.
Step 4: Obtain Required Signatures and Submit the Form
Once you have completed and signed the DA Form 5841, obtain the required signatures from your supervisor or authorizing official. Submit the form to the designated office or agency, along with any supporting documentation.
Section VI: Supporting Documentation
The sixth section of the DA Form 5841 requires you to provide supporting documentation, such as receipts or invoices, to support your travel expenses.
When submitting the form, ensure you include all required supporting documentation. Use a stapler or paper clip to attach the documents to the form.
Step 5: Follow Up on Your Request
Once you have submitted the DA Form 5841, follow up on your request to ensure timely processing and reimbursement. Check with the designated office or agency to confirm receipt of the form and to obtain an estimated timeline for reimbursement.
By following these steps and completing the DA Form 5841 accurately, you can ensure a smooth and efficient process for your temporary duty travel. Remember to review and follow all instructions carefully, and don't hesitate to seek assistance if you need help.
We hope this guide has been helpful in assisting you to fill out the DA Form 5841 correctly. If you have any questions or concerns, please don't hesitate to comment below or share this article with others who may find it useful.
What is the purpose of the DA Form 5841?
+The DA Form 5841 is used to request temporary duty travel and authorization for reimbursement of expenses incurred during the trip.
What information is required in Section I of the DA Form 5841?
+Section I requires you to provide basic information about your temporary duty travel request, including your name and grade, unit and organization, purpose of the trip, dates of travel, and destination(s).
What supporting documentation is required with the DA Form 5841?
+Supporting documentation, such as receipts or invoices, may be required to support your travel expenses.