Nj St-4 Form: A Step-By-Step Filing Guide For Employers

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As an employer in New Jersey, it is essential to understand the importance of accurately filing the NJ ST-4 form, also known as the Employer's Quarterly Report of Wages Paid. This form is a critical component of the state's unemployment insurance program, and failure to file it correctly can result in penalties and fines. In this article, we will provide a step-by-step guide on how to file the NJ ST-4 form, highlighting the key information required, deadlines, and consequences of non-compliance.

Understanding the NJ ST-4 Form

The NJ ST-4 form is used to report the wages paid to employees during a calendar quarter. The form is due on the last day of the month following the end of the quarter. As an employer, it is crucial to file this form accurately and on time to avoid any penalties or fines. The NJ ST-4 form requires the following information:

• Employer's identification number
• Quarter and year of the report
• Total wages paid during the quarter
• Total taxes withheld during the quarter
• Number of employees during the quarter

Filing the NJ ST-4 Form: A Step-By-Step Guide

Filing the NJ ST-4 form can be a complex process, but by following these steps, you can ensure that you are in compliance with the state's requirements.

Step 1: Gather Required Information

Before you begin filing the NJ ST-4 form, make sure you have the following information:

• Employer's identification number
• Quarter and year of the report
• Total wages paid during the quarter
• Total taxes withheld during the quarter
• Number of employees during the quarter

Step 2: Complete the NJ ST-4 Form

Using the information gathered in Step 1, complete the NJ ST-4 form. Make sure to enter the correct information in each field, as errors can result in penalties or fines.

Step 3: Calculate the Total Taxes Withheld

Calculate the total taxes withheld during the quarter. This includes the state income tax, unemployment insurance tax, and disability benefits tax.

Step 4: Calculate the Total Wages Paid

Calculate the total wages paid during the quarter. This includes all wages paid to employees, including salaries, commissions, and bonuses.

Step 5: File the NJ ST-4 Form

File the completed NJ ST-4 form with the New Jersey Department of Labor and Workforce Development. You can file the form online or by mail.

Deadlines and Penalties

The NJ ST-4 form is due on the last day of the month following the end of the quarter. Failure to file the form on time can result in penalties and fines. The penalties for non-compliance are as follows:

• Late filing fee: 5% of the total taxes due
• Late payment fee: 1% of the total taxes due per month

Consequences of Non-Compliance

Failure to file the NJ ST-4 form or pay the required taxes can result in severe consequences, including:

• Penalties and fines
• Interest on unpaid taxes
• Loss of unemployment insurance benefits
• Audits and investigations

Common Mistakes to Avoid

When filing the NJ ST-4 form, it is essential to avoid common mistakes that can result in penalties or fines. Some of the most common mistakes include:

• Incorrect employer identification number
• Incorrect quarter and year of the report
• Incorrect total wages paid during the quarter
• Incorrect total taxes withheld during the quarter
• Failure to file the form on time

Best Practices for Filing the NJ ST-4 Form

To avoid mistakes and ensure compliance with the state's requirements, follow these best practices:

• Verify the accuracy of the information before filing the form
• Use the correct employer identification number
• File the form on time
• Keep accurate records of wages paid and taxes withheld

Conclusion

Filing the NJ ST-4 form is a critical component of the state's unemployment insurance program. By following the steps outlined in this article, you can ensure that you are in compliance with the state's requirements and avoid any penalties or fines. Remember to gather the required information, complete the form accurately, calculate the total taxes withheld and total wages paid, and file the form on time.

If you have any questions or concerns about filing the NJ ST-4 form, please leave a comment below. We would be happy to help.