Filling out Form OMB 0938, also known as the "Application for a Permanent Electronic Format for the Collection of Information" or more commonly related to the "Paperwork Reduction Act (PRA) Submission Form", is a crucial step for organizations and individuals seeking to collect information from the public. This form is used to request approval from the Office of Management and Budget (OMB) to collect information, as mandated by the Paperwork Reduction Act of 1995. Here’s a comprehensive guide to help navigate the process.
Understanding the Importance of Form OMB 0938
Before diving into the details of filling out Form OMB 0938, it’s essential to understand its significance. The Paperwork Reduction Act aims to minimize the burden of federal paperwork on the public by ensuring that agencies only collect necessary information and that they do so in the most efficient manner possible. Form OMB 0938 is a critical tool in this process, as it requires agencies to justify their need for information collection, describe the proposed method of collection, and estimate the burden on the public.
Preparation is Key
Before starting to fill out Form OMB 0938, thorough preparation is necessary. This involves several steps:
- Identify the Need: Clearly define the reason for collecting the information. What specific objectives will be achieved through this collection? How does it align with your organizational goals?
- Conduct a Literature Review: Research existing collections related to your proposed collection. This helps in identifying potential overlaps and in demonstrating the necessity of your collection.
- Engage Stakeholders: Discuss your proposal with potential respondents and other stakeholders. This feedback can provide valuable insights into the potential burden and suggestions for improvement.
5 Steps to Fill Out Form OMB 0938
Filling out Form OMB 0938 involves detailed information about the proposed collection of information. Here are five steps to guide you through the process:
Step 1: Provide Basic Information
- Agency Name and Contact Information: Clearly state the name of your agency and provide contact information for the individual responsible for the proposed collection.
- Title of the Information Collection: Give a concise and descriptive title of the proposed collection.
- OMB Control Number: If you are renewing or revising an existing collection, provide the current OMB control number.
Step 2: Describe the Need for the Information
- Abstract: Write a brief summary (about 150 words) explaining the purpose of the collection, the types of data to be collected, and why the information is necessary.
- Justification: Expand on the need for the collection. Discuss how the information will be used, the expected outcomes, and how it supports your agency’s mission.
Step 3: Estimate the Burden
- Total Annual Responses: Estimate the total number of responses you expect to receive annually.
- Total Annual Burden Hours: Calculate the estimated time each respondent will spend answering the questions. Multiply this by the total number of responses to get the total annual burden hours.
- Total Annual Burden Cost: Estimate the cost to respondents, if any, associated with providing the requested information.
Step 4: Outline the Collection Method
- Method of Collection: Describe how the information will be collected (e.g., online form, paper questionnaire, in-person interview).
- Description of the Information Collection: Provide detailed information about the data to be collected, including any specific questions or types of data.
Step 5: Certify and Submit
- Certification: Sign and date the form to certify that the information provided is true and accurate to the best of your knowledge.
- Submission: Submit the completed form to the Office of Management and Budget for review and approval.
Conclusion: Effective Information Collection Through Form OMB 0938
Filling out Form OMB 0938 is a crucial step in the process of collecting information from the public. By carefully considering the necessity of the collection, engaging with stakeholders, and meticulously completing the form, organizations can ensure compliance with the Paperwork Reduction Act and efficiently gather the information needed to fulfill their missions.
We encourage readers to share their experiences with filling out Form OMB 0938 or any related questions in the comments section below. Sharing knowledge and best practices can significantly enhance the information collection process for everyone involved.
What is the primary purpose of Form OMB 0938?
+The primary purpose of Form OMB 0938 is to request approval from the Office of Management and Budget (OMB) to collect information from the public, ensuring compliance with the Paperwork Reduction Act of 1995.
How do I estimate the burden hours for Form OMB 0938?
+To estimate the burden hours, calculate the time each respondent will spend answering the questions and multiply this by the total number of responses expected annually.
Where do I submit Form OMB 0938 after completion?
+The completed form should be submitted to the Office of Management and Budget (OMB) for review and approval.